In today’s digital age and a litany of regulations that numerous industries must abide by or face litigation, knowing how to protect yourself and your company is critical. While you’ve definitely protected your company’s physical location with insurance and you likely pay worker’s compensation insurance, and now to completely protect the business from possible litigation, you want to ensure that your website and online records are properly archived.
But with so many options available these days, how do you decide who provides the best website archive services?
Take a look at our quick list of 5 of the best options and not to worry, if you’re not certain what exactly website archiving is, we’ve got you covered as well. Learn more about the importance of website archiving to your business.
What is a Website Archive?
As opposed to sites like the infamous Wayback Machine Machine (archive.org), in this instance website archiving is not referring to simply taking a snapshot of your website. In many industries, especially those dealing with medical and legal records but also most any site/company that deals with customer payment information must retain an accurate record of ALL interactions and activity.
That’s where using a website archive solution comes in, it can simplify this massive undertaking by automatically monitoring, capturing, and archiving.
archiving ALL of your websites and online data, usually including your social media, mobile text messages, and more.
5 Top Website Archive Sites
When it comes to archiving your website and protecting your company for compliance and litigation protection, you should definitely check out the following options.
In no particular order, here are our 5 choices.
- PageFreezer.com – one of the more encompassing options. Through its archiving software solutions, PageFreezer automatically archives your websites, enterprise collaboration platforms, social media, and even mobile text messages.
- Stillio.com – automatically captures website screenshots daily/weekly/monthly/hourly or even custom intervals. Stillio also enables you to add multiple URLs at once and filter by domain, organize your screenshots with custom titles and tags, save favorites, share and sync with 3rd party services, and more.
- MirrorWeb.com – claims to help organizations meet compliance and digital preservation needs. They offer archiving of public and gated websites, social media, customer communications regardless of platform or channel, and all inbound and outbound communication.
- Smarsh.com – archives your webpages and captures all changes. They also provide an advanced search feature along with self-service exports, an interactive dashboard, page comparison, admin and reporting capabilities, and more.
- Microfocus.com – provides archiving and management solutions to access, govern, search, analyze & centrally manage data. They also consolidate your various data types in a unified archive but filed in accordance with varying regulatory and compliance requirements and your own custom internal policies.
When ensuring that your company is completely in compliance with regulatory requirements for records preservation, partnering with the right archiving service is critical. Simply taking screenshots of chats, emails, and your various web pages is NOT enough. Take the time now to look into the options above because if not, there could come a time in the near future where you wish you had and by then it could be too late and quite costly.